A meeting, event and sports destination
Explore Elk Grove’s mission is to create and deliver value to its stakeholders including visitors, the tourism industry, the community and local government. Our vision is to elevate the assets we have, uncover opportunities that drive economic impact, and enhance the quality of life for our community and visitors alike.
As we promote Elk Grove as an ideal venue for meetings, special events, and sports travel, we offer booking incentives to help your bottom line, add value to your event and deliver additional amenities to your attendees. This program aims to foster events that contribute to the community's economic, social, and health well-being, encouraging repeat visits.
For more information, download our helpful guides!
Download Meeting & Events Facility Guide
Booking Incentive Qualifications
Events considered for booking incentives include but are not limited to festivals, special events, meetings, and sporting events. These events must be planned, presented, and played in ElkGrove or in close proximity with confirmed room blocks in Elk Grove. When awarding incentives, the Explore Elk Grove Board of Directors places emphasis on economic impact, confirmed room nights, media/ TV coverage and overall economic impact.
The following criteria must be met to qualify for any grants (both financial and in-kind):
1. Housing listed and/or promoted for the event must be located within Elk Grove.
2. Event must show proof of insurance with a minimum of $1,000,000 in coverage for said event and naming Explore Elk Grove as additional insured.
3. Hotel room nights must be confirmed with the return of:
- Room Forms
- Explore Elk Grove Official Housing Room Pick Up Results
4. Recognition of Explore Elk Grove must be included where appropriate on all printed material, the organization's website with reciprocal link, official program and referred to in all public relations activities for the event.
5. Booking incentive application must be completed and returned to Explore Elk Grove no later than three (3) months prior to the event start date. All financial grants will be awarded after the event and upon confirmation of economic impact, room nights, media coverage earned, and sponsorship opportunities to Explore Elk Grove that have been fulfilled. Funding will not be awarded until a W-9 has been completed, signed and is on file in the Explore Elk Grove office
How to Apply
Contact a member of the Explore Elk Grove team to learn more and start planning or download and complete the Booking Incentive Application here.
